How to Make Your Commercial Moving Process Smooth

Before hiring your mover,  research a commercial moving company with the workforce and equipment to complete the move. Contact a commercial moving company and set a moving date once you find the location you will be moving your office. Notify your landlord or property manager and create a moving plan with your team members. Assign responsibility to each team member and ensure they know what they are responsible for ahead of time.

Be sure to notify any business clients or partners with your new contact location to be aware of any changes to delivered or project locations.

Don’t forget to coordinate with building management to reserve elevators or loading docks if you share your building with other offices.

One Month Before the Move

• One month before you move, start labelling and tagging items in your office to avoid the chance of losing or misplacing things. In addition, it can be helpful to take pictures before the move.
• Most commercial moving companies offer packing services and moving supplies. If your employees are the ones who will be packing up their things, your moving company can supply your team with packing tape, labels, and boxes.
• Don’t forget to cancel utilities, create a change-of-address list, and update your company address listings.

One to Two Weeks Before the Move

• Create a blueprint of what you would like the floorplan to look like in your new office.
• Confirm new utility, computer, and IT services.
• Contact your commercial moving team to finalize plans and review the moving day schedule. 
• Ensure that you have the right amount of packing materials. It may be in your best interest to buy extra packaging materials and return any unused materials. You can never be too sure!
• Finish packing and labelling all the equipment and other materials.
• Make sure your team has new access cards or keys to the new office space.
• Don’t forget to remind your employees to pack up all of their personal belongings. 

Moving Day

• Set up your office furniture and equipment using the blueprint you created before moving
• Plugin your phone, internet, and other systems. Most professional commercial moving companies offer this service.
• Inspect your office for missed items or property damage that occurred during the move. after the movers have emptied it out
• Test your computers and IT system to ensure your business can get back to business as soon as possible.
• Confirm the address change and termination of your old office’s lease.
• Most commercial moving companies take care of unpacking and restocking. If your movers haven’t taken care of this, be sure to assign employees to unpack and stock up the supply cabinets.